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Core features

Every phase of the event, ready for your AI.

ConferenceOS gives Claude or ChatGPT one governed place to understand the event, support every role, complete routine workflows, operate onsite, and report what happened.

01Capability map

Everything your team manages, in one operating context.

A conference-specific system for the work before, during, and after the event—not another generic assistant working from copied text.

01Foundation

Event setup

Create multi-format events, venues, rooms, policies, ticket types, capacity rules, and branded public pages from one control plane.

  • Multi-event workspace
  • In-person, virtual, or hybrid
  • Venue and policy management
02Programming

CFP to schedule

Collect proposals, coordinate reviewers, confirm speakers, and move accepted sessions into a multi-track agenda without re-keying data.

  • Guided CFP intake
  • Structured review workflow
  • Track, room, and session builder
03Revenue

Tickets and partners

Connect ticket inventory, Stripe checkout, discounts, sponsor packages, deliverables, and partner reporting to the same event record.

  • Tiered ticketing
  • Sponsor workspace
  • Scholarship workflows
04Event day

Onsite operations

Give the team a focused operating view for registrations, QR check-in, room schedules, session status, and attendee support.

  • Fast registration lookup
  • QR-assisted check-in
  • Live schedule views
05Experience

Role-based portals

Serve organizers, speakers, sponsors, attendees, reviewers, and promoters with purpose-built views of one shared system of record.

  • Six role experiences
  • Private and public views
  • Consistent event data
06Intelligence

AI operations

Connect Claude, ChatGPT, or another MCP-compatible assistant to live event context, governed workflows, approvals, and a complete action history.

  • Bring your preferred AI
  • Permissioned actions
  • Approval and audit trail
07Growth

Marketing and promotion

Run promotion from the same system that holds the event: connected ad accounts, AI-assisted creative, referral links, share kits, and registration attribution.

  • Meta, Google, and LinkedIn ad channels
  • UTM and revenue attribution
  • Referrals and speaker share kits
08Community

Attendee experience

Give attendees an installable app experience: personal agendas, session sign-ups, an opt-in directory, peer messaging, and recognition that rewards participation.

  • Personal agenda and reminders
  • Directory, messaging, and moderation
  • Installable PWA with push
09Trust

Compliance and money ops

Operate accountably with consent management, GDPR/CCPA workflows, budgets and P&L, refund handling, audit trails, and a public status page.

  • Privacy and consent built in
  • Budgets, expenses, and revenue
  • Audit trail and status page
02Full capability list

The detail behind the map.

Every capability below ships in the platform today—no add-on modules, no per-feature upsells.

SETUP

Event setup & branding

  • Multi-event workspace with per-event configuration
  • In-person, virtual, and hybrid formats
  • Policies, FAQ, and custom public pages
  • Visual theme editor with live preview and reusable templates
  • Coming-soon mode with countdown and email capture
TICKETS

Ticketing & registration

  • Unlimited ticket tiers with sale windows and discounts
  • Stripe checkout with full and partial refunds
  • Group and corporate registration with invoicing
  • Self-service ticket transfers and custom questions
  • Scholarship applications with auto-generated codes
CFP

CFP & speakers

  • Guided multi-step proposal wizard
  • Multi-reviewer scoring and status workflow
  • Speaker portal with deadline reminders
  • Full speaker communications templates
  • Share kits with auto-generated speaker cards
AGENDA

Schedule & sessions

  • Multi-track drag-and-drop schedule builder
  • Rooms, capacity, and session sign-ups with waitlists
  • Personal agendas with session reminders
  • Session reviews and post-event recap pages
  • Video, slides, and workshop material distribution
EXPO

Sponsors & expo

  • Tiered packages and interactive prospectus
  • Sponsor portal with asset approval workflow
  • Booth picker with floor-plan maps and virtual booths
  • Comp-ticket allotments with claim links
  • Commitment and benefit-fulfillment tracking
PEOPLE

Community & networking

  • Opt-in attendee directory with privacy controls
  • QR contact exchange and peer messaging
  • Moderation queue, block, and report tools
  • Karma, badges, and activity recognition
  • Event reviews and curated testimonials
GROW

Growth & attribution

  • Promotions workspace with connected Meta, Google, and LinkedIn ad accounts
  • AI-assisted ad creative
  • First- and last-touch UTM attribution to registrations
  • Tracked referral links with rewards
  • Invitation lists with conversion funnels
COMMS

Communications

  • Broadcast composer with saved audience segments
  • Scheduled sends and delivery tracking
  • ESP sync: Beehiiv, Kit, Mailchimp, and more
  • Web push notifications
  • Consent-aware, per-channel opt-in preferences
VIRTUAL

Virtual & hybrid

  • Livestorm, Zoom, YouTube Live, StreamYard, and WebinarJam
  • Beehiiv Webinars with session mapping
  • Attendance metrics and recordings
  • Separate virtual registration flows
MONEY

Money operations

  • Revenue dashboard across tickets and sponsors
  • Budgets and expenses with P&L
  • Vendor directory linked to spend
  • Refund processing with a complete audit trail
  • CRM with pipeline, contacts, and org rollups
AI

AI & extensibility

  • AI support agent grounded in live event context
  • MCP server with role-scoped read and write tools
  • REST API with scoped keys and signed webhooks
  • AI session recaps and newsletter summaries
  • Read-only demo mode for evaluation
TRUST

Trust & operations

  • Clerk authentication with OAuth and SAML SSO
  • GDPR/CCPA export and erasure workflows
  • Consent capture with withdrawal
  • Content moderation and prompt-injection guards
  • Public status page, audit logging, and config backup
03One lifecycle

Features that carry context forward.

Each stage starts with the work already completed, so decisions and data do not disappear at the boundary between teams.

01

Plan

02

Publish

03

Program

04

Sell

05

Operate

06

Report

04Coming soon

On the roadmap.

Planned capabilities under active development. Timelines and details may change as the work lands.

Planned

AI attendee matchmaking

Suggested one-to-one meetings based on interests and goals, with in-app booking.

Planned

Continuing-education credits

Attendance evidence, completion certificates, learning transcripts, verification, and professional-credit reporting.

Planned

Sponsor lead capture

An offline-capable badge-scan app for sponsor booths with lead exports and ROI reporting.

Planned

SMS engagement

Text-message reminders and event-day alerts with per-channel opt-in preferences.

Planned

Conversational registration

A chat-style registration flow that asks one question at a time and adapts to the attendee.

Planned

Automation builder

Organizer-configurable trigger-to-action workflows across registration, communications, and the schedule.

Planned

Onsite hardware & safety

Badge printing at check-in kiosks plus code-of-conduct incident reporting with staff alerts.

Planned

Embeds & more integrations

Embeddable schedule widgets, multi-year archives, and HubSpot, Discord, Meetup, and Luma connections.

Built for the people doing the work

See what changes when the organizer can simply ask.

Organizer overview