01Foundation
Event setup
Create multi-format events, venues, rooms, policies, ticket types, capacity rules, and branded public pages from one control plane.
- Multi-event workspace
- In-person, virtual, or hybrid
- Venue and policy management
Core features
Every phase of the event, ready for your AI.
ConferenceOS gives Claude or ChatGPT one governed place to understand the event, support every role, complete routine workflows, operate onsite, and report what happened.
01Capability map
Everything your team manages, in one operating context.
A conference-specific system for the work before, during, and after the event—not another generic assistant working from copied text.
02Programming
CFP to schedule
Collect proposals, coordinate reviewers, confirm speakers, and move accepted sessions into a multi-track agenda without re-keying data.
- Guided CFP intake
- Structured review workflow
- Track, room, and session builder
03Revenue
Tickets and partners
Connect ticket inventory, Stripe checkout, discounts, sponsor packages, deliverables, and partner reporting to the same event record.
- Tiered ticketing
- Sponsor workspace
- Scholarship workflows
04Event day
Onsite operations
Give the team a focused operating view for registrations, QR check-in, room schedules, session status, and attendee support.
- Fast registration lookup
- QR-assisted check-in
- Live schedule views
05Experience
Role-based portals
Serve organizers, speakers, sponsors, attendees, reviewers, and promoters with purpose-built views of one shared system of record.
- Six role experiences
- Private and public views
- Consistent event data
06Intelligence
AI operations
Connect Claude, ChatGPT, or another MCP-compatible assistant to live event context and a bounded set of write tools scoped to the role on its key — with every call recorded.
- Bring your preferred AI
- Role-scoped write access
- Every action audited
07Growth
Marketing and promotion
Run promotion from the same system that holds the event: connected ad accounts, AI-assisted creative, referral links, share kits, and registration attribution.
- Meta, Google, and LinkedIn ad channels
- UTM and revenue attribution
- Referrals and speaker share kits
08Community
Attendee experience
Give attendees an installable app experience: personal agendas, session sign-ups, an opt-in directory, peer messaging, and recognition that rewards participation.
- Personal agenda and reminders
- Directory, messaging, and moderation
- Installable PWA with push
09Relationships
Support desk and CRM
Answer the inbox and remember the people. Inbound email becomes tracked cases with queues, SLAs, and satisfaction scores — against the same contact records that hold every speaker, sponsor, and attendee you have ever worked with.
- Shared inbox with queues and SLAs
- One contact across every event and role
- Deliverable chasing that runs itself
10Trust
Compliance and money ops
Operate accountably with consent management, GDPR/CCPA workflows, budgets and P&L, refund handling, audit trails, and a public status page.
- Privacy and consent built in
- Budgets, expenses, and revenue
- Audit trail and status page
02Full capability list
The detail behind the map.
Every capability below ships in the platform today—no add-on modules, no per-feature upsells.
Event setup & branding
- Multi-event workspace with per-event configuration
- In-person, virtual, and hybrid formats
- Your own custom domain per event
- Policies, FAQ, and custom public pages
- Visual theme editor with live preview and reusable templates
- Private events with access passwords, and coming-soon mode
Ticketing & registration
- Unlimited ticket tiers with sale windows and discounts
- Stripe checkout with full and partial refunds
- Group and corporate registration with invoicing
- Self-service ticket transfers and custom questions
- Scholarship applications with auto-generated codes
CFP & speakers
- Guided multi-step proposal wizard
- Multi-reviewer scoring and status workflow
- Speaker portal with deadline reminders
- Full speaker communications templates
- Share kits with auto-generated speaker cards
Schedule & sessions
- Multi-track drag-and-drop schedule builder
- Rooms, capacity, and session sign-ups with waitlists
- Personal agendas with session reminders
- Session reviews and post-event recap pages
- Video, slides, and workshop material distribution
Sponsors & expo
- Tiered packages and interactive prospectus
- Sponsor portal with asset approval workflow
- Booth picker with floor-plan maps and virtual booths
- Comp-ticket allotments with claim links
- Commitment and benefit-fulfillment tracking
Community & networking
- Opt-in attendee directory with privacy controls
- QR contact exchange and peer messaging
- Moderation queue, block, and report tools
- Karma, badges, and activity recognition
- Event reviews and curated testimonials
Growth & attribution
- Promotions workspace with connected Meta, Google, and LinkedIn ad accounts
- AI-assisted ad creative
- First- and last-touch UTM attribution to registrations
- Tracked referral links with rewards
- Invitation lists with conversion funnels
Communications
- Broadcast composer with saved audience segments
- Scheduled sends and delivery tracking
- SMS reminders and event-day alerts
- ESP sync: Beehiiv, Kit, Mailchimp, and more
- Web push notifications
- Consent-aware, per-channel opt-in preferences
Virtual & hybrid
- Livestorm, Zoom, YouTube Live, StreamYard, and WebinarJam
- Beehiiv Webinars with session mapping
- Attendance metrics and recordings
- Separate virtual registration flows
Support desk
- Shared inbox that turns inbound email into tracked cases
- Per-queue routing rules, first-response SLA targets, and breach alerts
- Threaded replies with CC participants and reply-all
- Internal notes with @mentions and “someone else is replying” collision guards
- Tags, snooze, saved views, and templated auto-acknowledgement
- One-tap satisfaction rating on resolve, reported by queue and assignee
Production & project management
- Projects per event with task boards and lists
- Task assignees and a per-event team page
- Milestones with due dates and status
- Task notes with @mentions and file attachments
- Reusable project templates
Relationships & pipeline
- One contact record per person, linked across every event and role they hold
- Pipeline stages, tasks, notes, and organization rollups
- Deliverable checklists with due dates and automated chasers
- Support history on every person and organization profile
- Prospect CSV import with dry-run preview, and unrenewed-sponsor views
- Export to your own Twenty workspace
Money operations
- Revenue dashboard across tickets and sponsors
- Budgets and expenses with P&L
- Vendor directory linked to spend
- Refund processing with a complete audit trail
- Sequential ticket ladders that unlock as tiers sell out
AI & extensibility
- AI support agent grounded in live event context
- MCP server with role-scoped read and write tools
- Write previews by default — see the change before it commits
- REST API with scoped keys and signed webhooks
- Embeddable schedule widget for your own site
- AI session recaps and newsletter summaries
Trust & operations
- Clerk authentication with OAuth and SAML SSO
- GDPR/CCPA export and erasure workflows
- Consent capture with withdrawal
- Bot protection and rate limiting across every public form
- Content moderation and prompt-injection guards
- Public status page, audit logging, and config backup
03One lifecycle
Features that carry context forward.
Each stage starts with the work already completed, so decisions and data do not disappear at the boundary between teams.
Plan
Publish
Program
Sell
Operate
Report
04Coming soon
On the roadmap.
Planned capabilities under active development. Timelines and details may change as the work lands.
AI attendee matchmaking
The opt-in attendee directory, per-field visibility, and privacy-governed peer messaging ship today. Still to come: suggested one-to-one meetings based on interests and goals, with in-app booking.
Completion certificates and transcripts
The continuing-education spine ships today — credit-body setup, provider approvals, session attendance evidence, and an exception desk. Still to come: issued certificates, learner transcripts, and third-party verification.
Sponsor lead capture
An offline-capable badge-scan app for sponsor booths with lead exports and ROI reporting.
Conversational registration
A chat-style registration flow that asks one question at a time and adapts to the attendee.
Automation builder
Organizer-configurable trigger-to-action workflows across registration, communications, and the schedule.
Onsite hardware & safety
Badge printing at check-in kiosks plus code-of-conduct incident reporting with staff alerts.
HubSpot and Salesforce
Native adapters for the two CRMs teams most often already run. Twenty ships today; these two are the remaining placeholders.
Media room and press kit
A media role with its own access, event announcements, and a tokenized press-kit page. Approved media requests issue a comped registration automatically.
Track chairs
Per-track ownership with scoped CFP review, track run sheets, and public track listings, so a programme committee can work without seeing the whole event.
Role-based access control
Role-specific views and default-deny server-side checks, so what a person sees and what they can change are governed by one policy rather than per-route guards.
Hotel and travel blocks
A room-block page for negotiated hotel rates and attendee travel details.
Two-way Luma sync
Push ticket types and coupons to Luma, and ingest orders, attendees, and check-in back, for teams already running events there.
Built for the people doing the work
Organizer overview